Discovery
Inventory of mailboxes, aliases, files and devices.
- Mailbox list
- Data sizes
- Dependencies
Solution · Infrastructure
Move email and files to a modern workplace, with nothing lost.
Planned migrations to Google Workspace or Zoho: mailboxes, files, calendars and contacts moved in stages, verified, and supported after.
What you get
- Migration plan
- Verified data moves
- Training for every user
The problem
A migration your team barely notices.
Challenge
Mail is on an old server or cPanel host
What changes
Reliable business email with modern security
Challenge
Files are spread across PCs and personal drives
What changes
Shared drives with clear permissions
Challenge
Past migrations lost emails or attachments
What changes
Staged, verified moves with counts checked
Challenge
People struggle with the new tools
What changes
Short, practical training for every team
How we solve it
How we migrate your workplace.
Platform setup
Google Workspace or Zoho set up and secured.
- Domain
- Users + groups
- Security
Email migration
History copied in the background, then a quick cut-over.
- Staged sync
- MX switch
- Final sync
File migration
Files moved into shared drives with permissions.
- Shared drives
- Permissions
- Verification
Security
2-step verification, sharing rules and device policies.
- 2SV
- Sharing rules
- Device policy
Training and support
Training sessions and a support window after go-live.
- Sessions
- Guides
- Hypercare
How we deliver
A clear process, with something to see at every step.
01
Diagnose
Workshops and a review of your data, tools and team.
You getFindings and priorities
02
Design
The target process, systems and success metrics.
You getSolution blueprint
03
Build
Implementation in phases, starting with the biggest win.
You getWorking releases
04
Roll out
Training, go-live and handover to your team.
You getLive solution
05
Improve
Measure against the agreed metrics and refine.
You getMonthly review
Ways to work with us
Pick the model that fits your stage.
Every engagement starts with a free discovery call. We recommend a model once we understand your scope.
Defined scope
A fixed scope, timeline and set of deliverables, agreed before work starts.
Best forNew builds, migrations and launches with clear requirements
Discuss your scope →Your extended team
Optimantix specialists work inside your roadmap, rituals and tools, month to month.
Best forOngoing product work and teams that need extra capacity
Discuss a team →Run and improve
We operate, monitor and improve what is live, with regular reporting.
Best forLive systems, infrastructure and growth programs after launch
Discuss support →Related solutions
One team, so nothing gets lost in the handoff.
FAQ
Questions we hear often.
How long does a migration take?
Small teams can move within days; larger organisations over a few weeks. Background copying keeps disruption low.
Will anyone lose email during the switch?
No. We sync history first, switch mail routing at a quiet time and run a final sync.
Can we move from Microsoft 365?
Yes. We migrate from Microsoft 365, Zoho, cPanel/IMAP hosts and other providers.
Do you train our staff?
Yes, with short sessions for users and separate training for admins.
Start a conversation
Tell us about the problem you want to solve.
We'll connect you with the right Optimantix team.
1A short call to understand your goals
2A recommended approach and scope
3A clear plan before any work starts
